Specific information for employees and visitors on data protection, regarding the collection of contact and time data during the pandemic for the purpose of tracing contacts in artelis buildings

Data Controller

artelis s.a.
3, rue Jean Piret
L-2350 Luxembourg
Tel: +352 27 60-1
Fax: +352 27 60-9699
E-Mail: info@artelis.net

 

Contact details of the Data Protection Officer

artelis s.a.
Data Protection Officer
3, rue Jean Piret
L-2350 Luxembourg
E-Mail: datenschutz@artelis.net

 

Purpose and legal aspects of the processing

In case of presences of more than 15 minutes in a building of the artelis Group, the collection of data is carried out for the purpose of tracing infection chains to combat the Corona pandemic. The legal basis for the processing is Art. 6 para. 1 lit. f of the General Data Protection Regulation in conjunction with the artelis Group’s overall and hygiene concept for Corona control operations in the currently valid version.

 

Categories of personal data

  • Employees: both the data collection of the contact details (name, first name) as well as the date and the “arriving” and “leaving” booking are done via the time recording terminal
  • Guests and service providers, employees without the option of recording via the time recording terminal: contact details (surname, first name, address, telephone number or e-mail address), the date, and the beginning and ending time of the stay are recorded.

 

Recipients of personal data

All personal data are only transferred to the respective competent health authority upon its request according to the aforementioned purposes. The HR department and the Covid crisis team will have internal access to the collected data in order to perform the data transfer.

 

Storage duration

All data are to be deleted one month after being collected from the responsible person, in accordance with the Saarland regulation on combating the Covid pandemic.

 

Your privacy rights

We are pleased to provide you with information on whether and which of your personal data are stored by the data responsible. You can assert the following further rights in accordance with the legal provisions: correction, deletion, restriction of processing, data transfer, objection to processing and revocation of consent. The lawfulness of the processing up to the time of a revocation or objection remains unaffected. For the declaration of a revocation or objection, you will not face any additional costs other than those of the basic rates.

 

Data protection queries and right of appeal

Do not hesitate to address any questions or complaints to our data protection officer at datenschutz@artelis.net. Without prejudice to any other legal remedy, you have the right to lodge a complaint with a supervisory authority.

 

Obligatory data provision

  • Employees: you are obliged to provide the data via time recording in order to contribute to the health care of all employees as well as guests and service providers.
  • Guests and service providers: you are not obliged to provide your data. However, you cannot be granted access without recording your contact details.